Microfile XE Document Manager
- Why use Microfile XE Document Manager
- Documents are very important to your organization. They contain information that is critical to the smooth operation of your business. There are many types of documents. Invoices, purchase orders, reports, loan application forms, contracts and employee records are just a few examples of document types. Organizations use documents to keep records, convey information and run day-to-day business processes.
Estimates show that 80-90% of organizational information resides on paper while the rest is stored in electronic format. Without a good system, documents are hard to find, hard to share and easily lost. Some lost documents are impossible to reproduce. Actually they are costing you a lot more in money, time and man-power than you think.
With the glut of various information and records nowadays, it is getting more and more difficult to find the information or documents you want. A lot of time and resources are wasted because the needed information or documents gets lost somewhere or takes a long time to find. Increasing competition puts a lot of pressure on the profitability and survival ability of a business. Only the efficient and productive companies can enjoy continuous growth.
Document imaging offers many advantages over paper-based filing systems. A good document management system can help businesses save money and increase efficiency.
Click here to read the full discussion about why and how Microfile XE can help you save time and money.
- How does it work
- Microfile XE is a document imaging and management software. It has built-in functionalities for scanning original paper documents and converting them into common digital formats such as PDF, TIFF and JPEG. Before storing the digitized documents in designated server machines, you can create any number of index fields for fast searching and retrieval of the documents.
For example, you can search invoices by invoice number and/or invoice date.
Original digital documents such as MS Office files can also be stored and managed by Microfile XE.
- Microfile XE main features
- Despite its affordability, Microfile XE comes with many top-notch features that provide enterprise-grade solutions to your document management problems.
It is Internet enabled so that you can save or retrieve documents instantly from anywhere in the world. It allows you to control who can access what documents while providing customizable audit trails of users' access to documents. It can store and manage millions documents without cluttering your office space.
Click here for a detailed list of Microfile XE features.